How To Manage A Trust

Last reviewed: 24 May 2026 by the MP Estate Planning editorial team. Jurisdiction: England and Wales. Scotland and Northern Ireland have different probate and intestacy rules; the IHT thresholds are UK-wide.

Managing a trust effectively is crucial for protecting your family’s future. A trust is a legal arrangement where assets are held and managed by one or more people (the trustees) for the benefit of others (the beneficiaries). In England and Wales, trust law has existed for over 800 years — it’s one of the most powerful tools available for protecting family wealth.

Understanding the basics of trust governance is essential. Whether you’re a newly appointed trustee or a settlor who has already placed assets into trust, knowing how to administer and manage the trust properly ensures it operates according to the settlor’s wishes and complies with UK law.

We will guide you through the process, providing step-by-step advice on managing a trust. By exploring the different types of trusts, their purposes, and the specific legal and tax obligations trustees face in England and Wales, we can help you make informed decisions about your estate planning.

Key Takeaways

• Understand the role of trustees and beneficiaries in trust governance under English and Welsh law.
• Learn about the main types of trusts — discretionary, bare, and interest in possession — and when each is appropriate.
• Discover the importance of effective trust management, including registration with the Trust Registration Service (TRS) and filing SA900 tax returns with HMRC.
• Find out how to administer a trust according to the settlor’s wishes and the terms of the trust deed.
• Explore how proper trust management can protect assets from care fees, divorce, and inheritance tax (IHT).

Understanding Trusts and Their Purpose

Understanding trusts is crucial for effective asset protection and family financial planning. Trusts are set up for various reasons, including controlling and protecting family assets, managing assets for minors or vulnerable individuals, tax-efficient inheritance tax planning, and shielding property from care fees, divorce, and bankruptcy.

What Is a Trust?

A trust is a legal arrangement — not a legal entity — where one party, known as the settlor, transfers assets to trustees, who then hold and manage those assets for the benefit of the beneficiaries. Crucially, in English law, the trust itself has no separate legal personality. The trustees are the legal owners of the trust assets, and they owe a fiduciary duty to act in the best interests of the beneficiaries, making decisions that align with the trust’s objectives and the settlor’s wishes as expressed in the trust deed.

England invented trust law over 800 years ago, and this distinction between legal ownership (held by trustees) and beneficial ownership (held by beneficiaries) remains the foundation of the entire system. It’s what makes trusts so powerful for asset protection.

Types of Trusts Available

In England and Wales, trusts are first classified by when they take effect — either as a lifetime trust (created during the settlor’s life) or a will trust (created on death through the settlor’s will). They are then classified by how they operate. The most common types include:

• Discretionary Trusts: The most widely used type, making up the vast majority of family trusts. Trustees have absolute discretion over who receives income or capital, when they receive it, and how much. No beneficiary has an automatic right to anything — and that’s precisely the point. This discretion is what provides protection against care fees, divorce settlements, and creditor claims. Discretionary trusts can last up to 125 years in England and Wales.
• Bare Trusts: The beneficiary has an absolute right to the trust’s capital and income once they reach 18 (or 16 in Scotland). The trustee is simply a nominee — they have no discretion. Because the beneficiary has an absolute entitlement, bare trusts offer no protection against care fees, divorce, or creditors. They are also not IHT-efficient. Under the principle in Saunders v Vautier, the beneficiary can collapse the trust entirely once they reach majority.
• Interest in Possession Trusts (Life Interest Trusts): An income beneficiary (called the life tenant) receives income from the trust assets, or the right to use them (such as living in a property), for their lifetime. When the life interest ends, the capital passes to the remainderman (usually children or grandchildren). These are commonly used in will trusts to prevent sideways disinheritance — for example, ensuring a surviving spouse can live in the family home, while so the children ultimately inherit it.

For more general information on trusts, you can visit The Law Society website.

Why Set Up a Trust?

Individuals set up trusts for various reasons, including:

By understanding the different types of trusts and their purposes, individuals can make informed decisions about their estate planning needs. As Mike Pugh says, “Trusts are not just for the rich — they’re for the smart.”

Key Roles in Trust Management

Trust management involves several key roles that work together to achieve the settlor’s goals. Understanding these roles is crucial for effective trust governance and ensuring the trust operates as intended under English and Welsh law.

The Role of the Trustee

The trustee is legally responsible for managing the trust in accordance with the trust deed and the settlor’s wishes. This involves a range of fiduciary duties, including:

• Managing trust assets prudently — trustees must act as a reasonable and prudent person would when dealing with someone else’s property
• Acting in the best interests of beneficiaries — not in their own personal interest or that of the settlor
• Keeping accurate records and trust accounts — this is a legal requirement, not optional
• Distributing income and capital as specified in the trust deed — for discretionary trusts, exercising their discretion fairly and reasonably
• Registering the trust with HMRC’s Trust Registration Service (TRS) within 90 days of creation — mandatory for all UK express trusts
• Filing SA900 trust tax returns with HMRC where required

A minimum of two trustees is required for property trusts in England and Wales, and up to four trustees can be registered on a property title at the Land Registry. The settlor can also be a trustee — which keeps them involved in decision-making about their own assets.

Beneficiaries Explained

Beneficiaries are the individuals or entities who benefit from the trust. Their interests are paramount, and trustees have a duty to act in their favour. However, the nature of a beneficiary’s entitlement depends entirely on the type of trust:

In a discretionary trust, beneficiaries have no automatic right to income or capital. They are potential beneficiaries — the trustees decide who gets what and when. This is the key mechanism that provides protection against care fee assessments, divorce claims, and creditor actions.

In a bare trust, the beneficiary has an absolute right to the trust assets once they reach 18. The trustee acts as a nominee with no discretion.

In an interest in possession trust, the life tenant has a right to income or use of the trust assets for their lifetime, while the remainderman will receive the capital when the life interest ends.

It’s essential for beneficiaries to understand the terms of the trust and the extent of their entitlements — or lack thereof. This helps ensure the trust fulfils its protective purpose and that the role of beneficiaries and their entitlements is properly understood.

The Settlor’s Responsibilities

The settlor is the individual who creates the trust, transferring assets into it. Once an irrevocable trust is created, the settlor has technically parted with ownership of those assets — that’s what makes the trust effective for IHT and asset protection purposes. The settlor’s main responsibilities include:

The settlor can also be appointed as a trustee, which many people prefer because it means they remain involved in managing their own assets. In Mike Pugh’s trusts, trustees are given “Standard and Overriding Powers” — these are carefully defined powers that provide flexibility without making the trust revocable.

In summary, effective trust management relies on the harmonious functioning of its key roles: the trustee, beneficiaries, and settlor. Each plays a vital part in ensuring that the trust operates as intended and delivers the protection it was designed to provide.

Setting Up a Trust

Trusts offer a flexible way to protect your assets and ensure their distribution according to your wishes. Setting up a trust involves several crucial steps that require careful planning and specialist legal advice — as Mike Pugh puts it, “The law — like medicine — is broad. You wouldn’t want your GP doing surgery.”

Key Steps to Establish a Trust

To establish a trust, you need to follow these key steps:

• Decide on the type of trust that suits your needs — for most families, a discretionary lifetime trust provides the strongest protection.
• Appoint a minimum of two trustworthy trustees to manage the trust (the settlor can be one of them).
• Have the trust deed professionally drafted, outlining the terms, powers, and beneficiary classes.
• Transfer assets into the trust — for property, this involves either a TR1 form or a Declaration of Trust.
• Register the trust with HMRC’s Trust Registration Service (TRS) within 90 days of creation.
• Place a restriction on the property title at the Land Registry using Form RX1 (if property is involved).

Each step is vital to ensure that the trust is set up correctly and operates as intended. Selecting the right type of trust is particularly important — for example, a bare trust provides virtually no asset protection, whereas a discretionary trust offers comprehensive protection from care fees, divorce, and creditor claims.

Legal Considerations

When setting up a trust, there are several legal considerations to keep in mind:

1. Ensure compliance with UK trust law, including the Trustee Act 2000 and the Perpetuities and Accumulations Act 2009 (which allows trusts to last up to 125 years).
2. Understand the tax implications — transferring assets into a discretionary trust is a Chargeable Lifetime Transfer (CLT). However, for most families placing their home into trust, if the value is within the nil rate band (currently £325,000 per person), there is zero entry charge. A married couple using two trusts can shelter up to £650,000 with no entry charge at all.
3. Consider the gift with reservation of benefit (GROB) rules — if the settlor continues to benefit from a gifted asset (such as living in a property rent-free after transferring it), HMRC may treat it as still part of their estate for IHT purposes. There are specific trust structures designed to address this, such as Mike Pugh’s Family Home Protection Trust (Plus) and Gifted Property Trust.
4. Consider the potential impact of changes in legislation — the nil rate band has been frozen since 2009 and is confirmed frozen until at least April 2031, meaning more families are drawn into IHT every year as property values rise.

Seeking specialist advice is essential to navigate these legal complexities and ensure that your trust is set up correctly from the outset. Straightforward trusts typically cost from £850, with more complex arrangements costing more depending on the circumstances. When you compare that to care fees averaging £1,200–£1,500 per week, a trust costs the equivalent of just one to two weeks of care — a one-time fee versus an ongoing cost that can deplete your estate down to £14,250.

Required Documentation

The following documentation is typically required to set up a trust:

• The trust deed — the founding legal document that sets out the terms, trustees, beneficiary classes, and trustee powers.
• A letter of wishes — a non-binding document from the settlor giving trustees guidance on how they would like the trust managed. This is kept private and can be updated over time.
• A TR1 form — for transferring legal title of property to the trustees (where no mortgage exists). Or a Declaration of Trust if a mortgage remains on the property (transferring beneficial interest only, while legal title stays with the mortgagor until the mortgage is paid off).
• A Form RX1 — to place a restriction on the property title at the Land Registry, preventing the property being sold without trustee consent.
• Details of all trustees and beneficiaries for TRS registration with HMRC.

Having the correct documentation in place is essential for the smooth administration of the trust. We can guide you through the process, ensuring that all necessary documents are prepared accurately and that registration requirements are met.

Funding the Trust

Once you’ve decided to set up a trust, the next crucial step is funding it — transferring assets into the trustees’ ownership. Without assets, a trust is just a deed on paper. Funding the trust is what brings it to life and enables it to fulfil its protective purpose.

How to Fund Your Trust

Funding a trust involves legally transferring assets so that the trustees become the legal owners. The process depends on the type of asset:

For property without a mortgage, the legal title is transferred to the trustees using a TR1 form submitted to the Land Registry. The trustees are then registered as the legal owners.

For property with a mortgage, the lender’s consent would be needed to transfer legal title (which lenders rarely grant). Instead, a Declaration of Trust is used to transfer the beneficial interest to the trust, while the legal title stays with the mortgagor. As the mortgage is paid down over time and the property value rises, the growth happens inside the trust — outside the settlor’s estate.

For cash, investments, and other assets, these are re-registered or transferred into the names of the trustees. We recommend working with a specialist to ensure that each transfer is done correctly and that no unintended tax charges arise.

Common Assets to Include

Trusts can be funded with a variety of assets, including:

• The family home — the most common and often most valuable asset families place into trust. With the average home in England now worth around £290,000, it represents a significant portion of most estates
• Buy-to-let or investment properties — these can be placed into a Settlor Excluded Asset Protection Trust
• Cash and savings
• Shares and other investments
• Life insurance policies — a Life Insurance Trust can ensure that the payout goes directly to beneficiaries without being subject to 40% IHT. These are typically free to set up
• Other valuable assets, such as art or jewellery

When selecting assets to include in your trust, it’s crucial to consider their value, any existing charges or mortgages, and how they will be managed within the trust arrangement.

Tax Implications of Funding

Funding a trust has tax implications that must be carefully considered:

Inheritance tax: Transferring assets into a discretionary trust is a Chargeable Lifetime Transfer (CLT). An immediate charge of 20% applies on the value above the available nil rate band (currently £325,000). For most families transferring their home, if the value is within the NRB, the entry charge is zero. A married couple using two trusts can shelter up to £650,000 with no entry charge.

Capital gains tax: Transferring your main residence into trust normally does not trigger a CGT charge, because Principal Private Residence Relief (PPR) applies at the point of transfer. For other assets, holdover relief may be available, deferring any CGT liability until the trustees eventually dispose of the asset.

Stamp Duty Land Tax: Where property is transferred into trust for no consideration (i.e., a gift), there is generally no SDLT liability. However, if the trust assumes responsibility for a mortgage, SDLT may be payable on the outstanding mortgage amount.

Effective trust accounting principles are vital from day one. This includes maintaining accurate records of all assets transferred in, their values at the date of transfer, and any tax reliefs claimed. Trustees must file SA900 trust tax returns with HMRC where required.

Trust Administration

Effective trust administration is crucial for the success of a trust, involving various ongoing responsibilities for trustees. It’s not a case of setting up a trust and forgetting about it — trustees have continuing legal obligations that must be met. Let’s explore the key aspects, including regular reporting duties, distributions to beneficiaries, and managing trust assets.

Regular Reporting Duties

Trustees have a fiduciary duty to keep accurate records and meet their reporting obligations. Under UK law, this includes:

• Filing an SA900 Trust and Estate Tax Return with HMRC annually (where the trust receives income or makes chargeable gains)
• Keeping the Trust Registration Service (TRS) record up to date — any changes to trustees, beneficiaries, or trust details must be reported within specified timeframes
• Maintaining clear and accurate trust accounts showing all income, expenditure, and distributions
• Providing beneficiaries with information about distributions made to them, including tax credits, as this information is needed for their personal tax returns

It’s worth noting that unlike Companies House, the TRS register is not publicly accessible. Trust information remains private — one of the advantages trusts offer over other arrangements.

Distributions to Beneficiaries

Making distributions to beneficiaries is a critical aspect of trust administration. Trustees must ensure that distributions are made in accordance with the trust deed and the settlor’s wishes (as expressed in the letter of wishes). The role of beneficiaries and their entitlements varies depending on the type of trust.

In a discretionary trust, no beneficiary has an automatic right to any distribution — it is entirely at the trustees’ discretion. When deciding whether to make a distribution, trustees should consider:

• The beneficiary’s needs and circumstances — are they in genuine need, or would a distribution be premature?
• The trust’s assets and liquidity — can the trust afford to make the distribution without compromising its ability to support other beneficiaries?
• Tax implications — distributions from discretionary trusts carry a 45% tax credit (for non-dividend income), and beneficiaries who are basic rate taxpayers can reclaim the excess tax paid
• The settlor’s letter of wishes — while not legally binding, this document provides valuable guidance on how the settlor intended the trust to be managed

Managing Trust Assets

Trustees are responsible for managing trust assets prudently, in accordance with the Trustee Act 2000, which imposes a statutory duty of care. This means trustees must act as a reasonably prudent person would when managing someone else’s property.

Some key considerations for managing trust assets include:

• Ensuring property held in trust is properly maintained, insured, and that any tenancy arrangements are managed correctly
• Monitoring investments and seeking professional financial advice where appropriate — the Trustee Act 2000 allows trustees to delegate investment decisions to authorised financial advisers
• Keeping trust assets separate from the trustees’ personal assets — commingling is one of the most common administrative errors
• Ensuring the trust holds adequate insurance cover, particularly buildings insurance for any property

By following these guidelines and seeking specialist advice when needed, trustees can ensure that the trust is administered effectively and in accordance with both the trust deed and UK law. Not losing the family money provides the greatest peace of mind above all else.

Investment Decisions within a Trust

Investment decisions within a trust require a careful balance between achieving the trust’s objectives and meeting the beneficiaries’ needs. Under the Trustee Act 2000, trustees have a statutory duty of care when making investment decisions, and they must consider the suitability of proposed investments and the need for diversification.

Strategies for Trust Investment

Effective trust investment strategies involve a thorough understanding of the trust’s goals, the beneficiaries’ requirements, and the trust’s expected duration (up to 125 years in England and Wales). Trustees should consider diversifying the trust’s portfolio to manage risk and potentially increase returns. This can involve a mix of:

• Low-risk investments such as gilts, bonds, or fixed-income securities
• Moderate-risk investments like dividend-paying equities or property
• Higher-risk investments including growth stocks or alternative investments — only where appropriate for the trust’s objectives and timeframe

For many family trusts, the primary asset is the family home, which may not generate income but provides significant value as a protected asset. For more information on placing property into trust, you can visit our guide on how to put your house in a trust in the UK.

Risk Assessment and Management

Risk assessment is a critical component of trust investment management. Trustees must evaluate the potential risks associated with different investment options and develop strategies to mitigate them. Key considerations include:

1. Conducting thorough research on potential investments — or appointing a professional investment manager to do so under the delegation powers in the Trustee Act 2000
2. Diversifying the trust’s portfolio to spread risk across different asset classes
3. Regularly reviewing the investment strategy and adjusting it as needed — what was appropriate when the trust was created may not be appropriate 10 or 20 years later
4. Considering the tax implications — trusts pay CGT at 24% on residential property gains and 20% on other assets, with an annual exempt amount currently at half the individual allowance (currently £1,500)

Seeking Professional Advice

Given the complexities involved in trust investment management, it is often beneficial — and in many cases advisable — for trustees to seek professional advice. Financial advisers and investment managers can provide valuable insights and guidance. Under the Trustee Act 2000, trustees who delegate investment decisions to a properly authorised adviser and review their performance regularly can satisfy their duty of care.

By adopting a thoughtful and informed approach to investment decisions, trustees can effectively manage the trust’s assets and work towards achieving its goals while fulfilling their legal obligations.

Tax Responsibilities of Trusts

The tax responsibilities of trusts are multifaceted, and understanding them is crucial for trustees to ensure compliance with HMRC requirements and effective financial management of the trust.

Understanding Trust Taxation

Trust taxation follows specific rules that differ from personal taxation. In England and Wales, the main taxes affecting trusts are:

Income tax: Trust income is taxed at 45% for non-dividend income (the trust rate) and 39.35% for dividend income. There is a standard rate band of £1,000 taxed at the basic rate before the higher trust rates apply. This means even modest income generated within a trust can attract a significant tax charge — making it important to plan distributions carefully.

Capital gains tax: Trusts pay CGT at 24% on residential property and 20% on other assets. The annual exempt amount for trusts is currently £1,500 — half the individual allowance. However, holdover relief is available when assets are transferred into or out of certain trusts, meaning no immediate CGT charge arises.

Inheritance tax: Discretionary trusts fall under the relevant property regime. This means periodic charges (every 10 years, at a maximum of 6% of the trust value above the nil rate band) and exit charges (proportional to the last periodic charge) may apply. However, for most family homes valued below the nil rate band of £325,000, both the 10-year periodic charge and exit charge will be zero.

Reporting Obligations

Trustees have a legal obligation to report the trust’s income and gains to HMRC. This involves filing a Trust and Estate Tax Return (SA900), which includes details of the trust’s income, gains, and any tax deductions claimed. Accurate record-keeping is essential to meet these reporting obligations.

In addition, all UK express trusts — including bare trusts — must be registered with the Trust Registration Service (TRS) within 90 days of creation. The TRS record must be kept up to date with any changes to trustees, beneficiaries, or the trust’s details.

Trustees must also provide beneficiaries with R185 certificates detailing their share of the trust’s income and the tax already paid, which beneficiaries need for their personal tax returns. Failure to comply with these obligations can result in penalties from HMRC.

Tax Benefits and Deductions

While trusts have clear tax obligations, effective planning can help manage the overall tax position. Trustees should consider:

• Claiming allowable expenses — costs wholly and exclusively incurred for the administration of the trust (such as professional fees, insurance, and property maintenance) can be deducted from taxable income
• Making tax-efficient distributions — when income is distributed to beneficiaries who are basic rate taxpayers, they can reclaim the difference between the 45% trust rate already paid and their personal rate. This can effectively reduce the overall tax burden
• Utilising holdover relief — when assets are transferred into or out of qualifying trusts, holdover relief can defer CGT until the asset is eventually sold, rather than triggering an immediate charge
• Planning around the nil rate band — if the trust property is valued within the NRB (£325,000), the 10-year periodic charge will be zero, and exit charges will similarly be nil

Trusts are tax-efficient planning tools — not tax avoidance schemes. The key is understanding the rules and structuring the trust correctly from the outset, so that the tax position is optimised within the law. Plan, don’t panic.

Modifying or Terminating a Trust

The flexibility to modify or terminate a trust is an important part of effective trust governance. Circumstances inevitably change over time — family situations evolve, laws are amended, and the needs of beneficiaries shift. A well-drafted trust deed will anticipate many of these changes, but sometimes more formal steps are needed.

Circumstances for Modification

There are several reasons why a trust might need to be modified. These can include:

• Changes in tax law — for example, the nil rate band has been frozen at £325,000 since 2009, dragging more families into IHT year after year. From April 2027, inherited pensions will also become liable for IHT, potentially requiring trust arrangements to be reviewed
• Changes in the family situation — marriage, divorce, births, or the death of a beneficiary
• A beneficiary developing a disability or vulnerability that requires additional financial support or protection
• The trust’s assets performing better or worse than expected, requiring adjustments to the investment or distribution strategy
• A need to add or remove trustees — a well-drafted trust deed will include a clear process for this without requiring court involvement

The good news is that well-drafted discretionary trusts are inherently flexible. Because the trustees have broad discretionary powers, many changes can be accommodated without formally amending the trust deed itself — the trustees simply exercise their discretion differently.

Legal Procedures for Changes

Where formal modification is needed, there are several routes available under English and Welsh law:

Powers within the trust deed: Many professional trust deeds include overriding powers that allow trustees to make certain changes — such as adding or excluding beneficiaries, or advancing capital — without needing to apply to court. Mike Pugh’s trusts include “Standard and Overriding Powers” specifically designed to provide this flexibility.

Variation by consent: If all beneficiaries are adults and have legal capacity, and they all agree, the trust can potentially be varied or even brought to an end by agreement. The court can approve variations on behalf of beneficiaries who cannot consent for themselves (such as minors or unborn beneficiaries).

Court application: In more complex situations, an application to the court may be necessary. The court has statutory powers to approve variations to trust terms where it is satisfied that the variation is for the benefit of the beneficiaries concerned.

For trusts registered with HMRC, any changes to trust details must also be reported through the Trust Registration Service.

It’s essential to seek specialist advice before making any formal changes, to ensure that amendments don’t inadvertently trigger adverse tax consequences or undermine the trust’s protective purpose.

Dissolving a Trust

Dissolving (or “winding up”) a trust is a significant step that should not be taken lightly. It involves distributing all remaining trust assets to beneficiaries in accordance with the trust deed and then formally closing the trust.

The process requires careful trust administration, including:

• Ensuring all outstanding debts and liabilities of the trust are settled
• Calculating and paying any exit charges under the relevant property regime — though for most family trusts where the property value is below the NRB, exit charges will be zero or negligible (less than 1%)
• Considering any CGT implications of distributing assets to beneficiaries — holdover relief may be available to defer the charge
• Filing a final SA900 tax return with HMRC
• Updating the Trust Registration Service to reflect that the trust has been wound up
• Transferring legal title of any property at the Land Registry back to the beneficiaries

A trust can last up to 125 years in England and Wales, so dissolution is not something most family trusts will face for a very long time. But when it does happen, careful planning ensures the distribution is handled tax-efficiently and in accordance with the settlor’s original intentions.

Common Mistakes to Avoid

Effective trust management requires careful attention to detail and an awareness of common pitfalls. Whether you’re a newly appointed trustee or have been managing a trust for years, these mistakes can undermine the trust’s purpose and create unnecessary problems for beneficiaries.

Pitfalls in Tax Planning

One of the most significant mistakes is failing to understand or keep up with the tax implications of trust management. Common tax-related errors include:

• Failing to file SA900 trust tax returns with HMRC, which can result in penalties
• Not registering the trust with the Trust Registration Service (TRS) within the required 90-day window
• Overlooking the 10-year periodic charge — while the charge is zero for most family trusts with property below the £325,000 nil rate band, trustees must still review and document this at each 10-year anniversary
• Not understanding how distributions are taxed — income distributed from a discretionary trust carries a 45% tax credit, and basic rate taxpayer beneficiaries can reclaim the excess
• Assuming the trust “avoids” tax entirely — trusts are tax-efficient planning tools, not tax avoidance schemes. Proper structuring and compliance are essential

Implementing effective trust management strategies and maintaining accurate records from the outset can help mitigate these risks.

Understanding Beneficiary Needs

Ignoring beneficiary needs — or failing to exercise discretion thoughtfully — is another critical error. Trustees have a duty to consider all potential beneficiaries when making decisions about distributions or the management of trust assets. Common mistakes include:

• Treating one beneficiary as the “automatic” recipient without considering others in the class
• Making distributions without considering the beneficiary’s personal tax position
• Not reviewing the settlor’s letter of wishes periodically — circumstances change, and what was appropriate five years ago may not be appropriate today
• Failing to keep proper records of trustee decisions and the reasons behind them — if a decision is ever challenged, clear minutes of trustee meetings provide essential protection

The Importance of Professional Guidance

Failing to seek specialist guidance is a mistake that can have far-reaching consequences. Trust law, tax law, and property law interact in complex ways, and getting it wrong can be costly. Trustees should work with experienced professionals who specialise in trusts — not a general high street solicitor who handles the occasional will.

When you compare the cost of professional guidance to the potential costs of getting it wrong — whether through HMRC penalties, care fee assessments, or family disputes — it’s one of the most cost-effective investments you can make in protecting your family’s wealth. Keeping families wealthy strengthens the country as a whole.

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The Real Cost of Managing a Trust in the UK

One of the most important conversations our team has with settlors is about the ongoing cost of trust management — not just the initial setup fee. In our experience, people are often surprised to discover that establishing a trust is only the beginning of a long-term financial commitment. Understanding these costs upfront helps you make more informed decisions about structure, funding, and who you appoint to administer the trust.

Setup and Professional Fees

Drafting a trust deed typically costs between £500 and £2,500 depending on the complexity of the arrangement and the professional you instruct. You may also face registration costs. Under current HMRC Trust Registration Service rules, most UK trusts must be registered within 90 days of creation. Failing to meet this deadline may result in HMRC compliance action, so prompt registration is essential from day one. In some cases, a solicitor or accountant will handle registration on your behalf, which adds to the initial cost but reduces the risk of administrative error.

Annual Trustee and Investment Management Charges

If you appoint a professional or corporate trustee — such as a trust corporation or specialist firm — you should generally expect to pay between 0.5% and 2% of trust assets per annum in trustee fees. This figure may increase where the trust holds investment portfolios, property, or requires active management. Investment managers typically charge an additional fee on top of trustee fees, often in the range of 0.5% to 1% annually. Miscellaneous costs — including accountancy, tax returns, legal correspondence, and court applications where disputes arise — can add hundreds or thousands of pounds each year depending on the trust’s activity level.

Family Member Trustees: A Lower Cost With Higher Risk

It is entirely possible to appoint a family member as trustee, and many people do so to reduce costs. However, this approach carries meaningful practical risks. Under the Trustee Act 2000, all trustees — including unpaid family members — are subject to a statutory duty of care and are required to act in the best interests of all beneficiaries impartially. A family-member trustee who makes investment decisions without proper advice, fails to keep adequate records, or favours one beneficiary over another may face personal liability. In our experience, the cost of resolving a dispute caused by an amateur trustee frequently exceeds the professional fees that were being avoided. Where a family member is appointed, we would generally recommend they work alongside a professional co-trustee or take independent legal advice at key decision points. For further guidance on trustee obligations, the Trustee Act 2000 (legislation.gov.uk) sets out the core duties and investment standards that apply in England and Wales.

Common Questions About Managing a Trust

What does it mean to manage a trust?

Managing a trust means carrying out the legal, administrative, and financial responsibilities that come with holding assets on behalf of beneficiaries. This typically includes safeguarding trust assets, making investment decisions in line with the trust deed and the Trustee Act 2000, preparing accounts, filing tax returns with HMRC, distributing income or capital to beneficiaries at the appropriate time, and maintaining clear records of all decisions made. Trust management is an ongoing obligation — not a one-off task — and the standard of care expected of trustees under UK law is that of a reasonably prudent person of business.

What is the management of a trust?

The management of a trust refers to the full scope of duties a trustee performs throughout the life of the trust. This covers everything from registering the trust with the HMRC Trust Registration Service within 90 days of creation, to investment management, reporting to beneficiaries, and ultimately winding up the trust when its purpose has been fulfilled. In practice, it is the ongoing nature of trust management — rather than any single task — that many trustees underestimate.

How difficult is it to manage a trust?

The level of difficulty depends on the type of trust, the assets held, and the number of beneficiaries involved. A simple bare trust holding a modest cash sum may require relatively little administration. By contrast, a discretionary trust holding property, investments, and multiple beneficiaries across different generations may demand significant time, legal input, and professional accounting support. In our experience, trustees most commonly struggle with maintaining impartiality between beneficiaries and keeping pace with HMRC reporting obligations — both of which can have serious consequences if handled poorly.

Can a family member manage a trust?

Yes, a family member can serve as trustee and manage a trust in England and Wales. There is no legal requirement to appoint a professional. However, family-member trustees carry the same legal duties and liabilities as any other trustee under the Trustee Act 2000. The practical risks — including personal liability for investment losses caused by poor decisions, or disputes arising from perceived favouritism — should be considered carefully before appointing someone solely on the basis of familiarity or trust.

Can you pay yourself for managing a trust?

Generally, a trustee is not entitled to charge for their time unless the trust deed expressly authorises remuneration, or all beneficiaries who are of full legal capacity consent. The Trustee Act 2000 does permit professional trustees who are acting in the course of a business to charge reasonable fees where the trust deed allows, but a lay family-member trustee would not typically be entitled to payment. If remuneration is intended from the outset, it is strongly advisable to address this clearly in the trust deed at the point of drafting to avoid later disputes.